AI Recruiting at H2RC

Learn how our customers are using AI-powered phone agents to automate their recruiting and scheduling.

Jonathan Herrmann, Managing Partner

“I’m absolutely thrilled! plug&hire deserves 6 out of 5 stars.”

From 24 to 6.5 hours – How recruiters are outperforming the market with AI-powered phone systems

Initial situation

In recruitment, every hour counts. Candidates who are interested today may be gone by tomorrow.

The client—a specialized recruitment firm—wanted to streamline its process while ensuring the quality of initial interviews. Active sourcing, in particular, generates a large number of unqualified leads that need to be screened quickly.

Challenge

Many candidates are generally interested, but don’t respond until later
Recruiters waste valuable time making follow-up calls
Scheduling appointments further delays the process

Solution: The hybrid recruiting process featuring AI “Tina”

The customer implemented a semi-automated workflow that combines active sourcing with plug&hire’s telephone AI, “Tina.”

1. Active Sourcing: The recruiter reaches out to candidates via social media.
2. Trigger: As soon as a candidate expresses general interest, the data is sent to the AI.
3. AI Call: The AI system calls candidates immediately and conducts a structured interview. Among other things, it clarifies:
- – Interest in the position– General requirements (salary expectations, availability, qualifications, willingness to travel)– Scheduling the final interview with the recruiter
If the call yields a positive assessment, the AI immediately schedules an appointment with the recruiter—without any manual coordination or back-and-forth.
4. Recruiter Assignment: The recruiter receives a pre-scheduled appointment with a pre-screened candidate in their calendar.

Results

Faster time to submit

instead of 24 hours before the performance

Candidates in interviews

Significant time savings

The time from receiving an order to the first candidate presentation to the end client has been reduced from the usual 24 hours to 6.5 hours.

Immediate results

Thanks solely to the use of “Tina,” three candidates were successfully placed in interviews in a very short time.

Focus on Closing

The recruiter was able to focus entirely on value-added conversations and providing support to clients.

“Thanks to Tina, I was able to interview three candidates on my last assignment and cut my time from 24 hours down to just 6.5 hours—I’m absolutely thrilled!” “6 out of 5 stars! The AI solution, customization options, usability, and the support from Alexander Sadek and his team are top-notch.”
– Jonathan Herrmann
H2RC Consulting

Conclusion

This case study demonstrates that AI-powered phone screening in recruiting is not just a pipe dream, but a tangible competitive advantage. Companies looking to drastically reduce their time-to-submit should rely on a combination of human expertise in sourcing and AI-driven speed in pre-qualification.

Would you like to achieve similar results?

Write in clear, concise language to inform and engage your audience. Think about what matters to them and provide valuable insights.

Request a web demo

See for yourself

Talk to our AI phone agent and see for yourself how natural and effective the pre-qualification process is.